Enrollment Process

At Children’s Meeting House we follow the classic Montessori model for educating children in three-year cycles. These cycles correspond to our Pre-Primary (ages 3 to 6), Junior (ages 6 to 9) and Senior (ages 9 to 12) programs. While students can be enrolled at any time during any cycle, especially if they are coming from another Montessori school, the usual and preferable practice is to enroll students at the beginning of a cycle. Similarly, students can be enrolled at any time during the school year, but the usual and preferable practice is to enroll students prior to the beginning of a school year.

Enrolling a student comprises the following steps:

1. Touring or observing at the school (if applicable — see below)
2. Applying for Enrollment or Re-Enrollment (including classroom visit)
3. Making decisions relating to acceptance

1. Touring or Observing
Before accepting any student at Children’s Meeting House, we want to make sure that the school is a good fit for the child and his or her family, and that the child is a good fit for the school. For this reason we require families who are considering enrolling a child for the first time to tour our school. To do so, please call the office at 513-683-4757 to schedule a date. When you come for your tour, we will provide you with additional information and all necessary application forms.
With respect to children who are already enrolled at Children’s Meeting House and are considering moving up to the next program (i.e., from Pre-Primary to Junior or from Junior to Senior), we require that parents observe in a class at the level to which their child would be transitioning. Please call the school and arrange to do this before completing the Re-Enrollment Form.

2. Applying for Enrollment or Re-Enrollment
After touring the school, a family may apply to enroll a student at Children’s Meeting House for the first time by completing a New Student Enrollment Application(pdf)and returning it, along with the non-refundable application fee of $150.00 per child, to the school office. For students applying to enroll in our Junior or Senior program, a classroom visit is required as part of the enrollment process; see below for more details. (Classroom visits are not required for applicants to the Pre-Primary program.)
To re-enroll a continuing student at Children’s Meeting House, a family must complete a Re-Enrollment Form (pdf) and return it to the school office. For students enrolling in the Junior or Senior program for the first time, a classroom visit is required as part of the enrollment process; see below for more details.

Classroom Visits
For prospective Elementary students a classroom visit is required as part of the enrollment process. For new students applying for enrollment for the first time, we will contact you to schedule a classroom visit after we receive your New Student Enrollment Application. For continuing students in the third year of a cycle, we schedule days during the spring semester for these students to visit a classroom at the next level. Visiting children spend two consecutive days in their prospective classroom, during the regular school-day hours.

Priority Enrollment
Children’s Meeting House has a Priority Enrollment policy, which states that current students and their siblings are given first priority for enrollment in January and February. Remaining openings are offered to new families when Priority Enrollment closes. For the 2013-14 school year the Priority Enrollment period begins on January 24, 2014 and ends on February 14, 2014.

3. Acceptance
Acceptance of Students New to Children’s Meeting House
Based upon a your visit(s) to the school, your New Student Enrollment Application, and any other material information pertinent to your situation, the teachers and Head of School will cooperatively decide whether to accept your child(ren) for enrollment. When the decision is affirmative, we will notify you of the acceptance and prepare a tuition contract based on the tuition payment plan you selected. If you decide to complete the enrollment, you (parents) will need to sign and return the tuition contract with a non-refundable enrollment deposit of 10% of the annual tuition for each enrolled student. Upon our receipt of your signed tuition contract and enrollment deposit, we will guarantee the placement of your child(ren).

Acceptance of Continuing Students
Continuing students in good standing are considered accepted for the coming school year upon our receipt of a Re-Enrollment Form for them, provided that there is classroom space for them when we receive their Re-Enrollment Form. Continuing families are reminded that remaining classroom spaces will be opened up to new families when the Priority Enrollment period ends.

Provisional Acceptance
Every new student is accepted provisionally (for six weeks) pending a decision by the classroom teachers regarding the ability of the student to have a successful experience and the ability of the teachers to meet her or his needs. For purposes of this policy a new student is defined as any student entering any program at Children’s Meeting House for the first time. This applies to any student entering Children’s Meeting House from another environment for the first time as well as to continuing students moving from one program to the next within Children’s Meeting House.

Enrollment Forms and School Supply Lists
After we receive your signed tuition contract and enrollment deposit, we will provide you with a password (usually in May or June) to access the “Parent’s LOG IN” section of our website. Here you will be able to access your annual enrollment forms (student information form, physical examination form, release forms, etc.), school supply lists, and other important information that you will need in order to prepare for the new school year.

Non-Discrimination Policy
Children’s Meeting House Montessori School admits students of any race, color, religion, and national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, or national or ethnic origin in administration of policies, scholarship and loan programs, or athletic and other school-administered programs.